Did you know that when you start working on a jobsite there are documents you have to post? IHSA has developed a checklist of what must be posted on site, plus other materials that you must make available on site for reference, if needed.

This list will show you:

  • what you're required to post, according to health and safety legislation
  • where to get it
  • how to customize it to suit your needs
  • suggestions for best practices
 

REQUIRED TO BE POSTED

Document

Requirement

Where to get it

Occupational Health and Safety Act (OHSA) and Regulations for Construction Projects (a.k.a. the “Green Book”)

A copy of the OHSA must be posted at the workplace—along with any explanatory material prepared by the Ministry of Labour, Training and Skills Development (MLTSD) outlining the rights, responsibilities, and duties of workers (OHSA, s. 25(2)(i))

In Case of Injury poster (Form 82)

Must be posted on the notice board at the first aid station and in other conspicuous locations at the workplace (O. Reg. 1101, s. 1(1)(b)(i))

This poster is mailed to employers when they first register with the Workplace Safety and Insurance Board (WSIB)

Valid first aid certificates for the trained workers on duty

Certificates must be issued by a training agency recognized by the Workplace Safety and Insurance Board (WSIB)

Must be posted on the notice board at the first aid station (O. Reg. 1101, s. 1(1)(b)(ii))

Inspection card for the first aid box

Must include spaces for recording the date of the most recent inspection of the first aid box and the signature of the person making the inspection

Must be posted on the notice board at the first aid station (O. Reg. 1101, s. 1(1)(b)(iii))

Health & Safety at Work: Prevention Starts Here poster

Must be printed on paper that is at least 8.5” × 11” and displayed in English and the majority language of the workplace (OHSA, s. 25(3.1))

Company health and safety policy and program

Must be posted on site (OHSA, s. 25(2)(k))

Emergency response plan

Must be posted on site (O. Reg. 213/91, s. 17(3))

Danger signs in hazardous areas

Must be posted in prominent locations and in sufficient numbers to warn workers of a hazard on a project (O. Reg. 213/91, s. 44)

MLTSD inspector’s orders and inspection reports (if issued)

Must be posted on site (OHSA, s. 57(10))

n/a

MLTSD Form 0175: Notice of Project (if applicable)

Must be provided to the MLTSD before work begins if the project meets the requirements of O. Reg. 213/91, s. 6(1)

Completed form must be posted on site (O. Reg. 213/91, s. 6(6))

MLTSD contact information

The address and telephone number of the nearest MLTSD office must be posted on site (O. Reg. 213/91, s. 13(1))

Name of constructor and contact information for head office or principal place of business in Ontario

Must be posted on site (O. Reg. 213/91, s. 13(1))

n/a

The name, trade, and employer of the Health and Safety Representative (HSR) or members of the Joint Health and Safety Committee (JHSC)

Must be posted on site (O. Reg. 213/91, s. 13(2))

Location of toilets and clean-up facilities

Must be posted on site (O. Reg. 213/91, s. 29(10))

n/a
 

REQUIRED TO HAVE AVAILABLE AT THE JOBSITE

These documents must be on the premises at your jobsite, but don’t have to be displayed (e.g., it’s sufficient to keep them in a binder at the jobsite)

Document

Requirement

Where to get it

Regulation 1101: First Aid Requirements (O. Reg. 1101)

A copy of O. Reg. 1101 must be available on site

Fall arrest rescue procedures

Before a worker uses a fall arrest system or a safety net at a project, the employer must develop written procedures for rescuing the worker after their fall has been arrested (O. Reg. 213/91, s. 26.1(4))

MLTSD Form 1000: Registration of Constructors and Employers Engaged in Construction

Before beginning work at a project, every constructor and employer engaged in construction must complete an approved registration form and keep it at the project (O. Reg. 213/91, s. 5)

Employer records of first aid treatment given

Must record:

  • the circumstances respecting an accident as described by the injured worker
  • the date and time of its occurrence
  • names of witnesses
  • the nature and exact location of injuries to the worker
  • the date, time, and nature of each first aid treatment given (O. Reg. 1101, s. 5)

Safety data sheet (SDS) for any workplace hazardous product at the jobsite

Safety data sheets must be current for all products (OHSA, s. 38(1)(a))

Available from the manufacturer or supplier of the product