Have you inspected your inspection checklist lately?

Companies need to maintain a robust inspection program to make sure the workplace is safe and clear of hazards. Your program must be up-to-date and cover off all areas of the workplace. Inspections are an opportune time to identify existing hazards and to spot potential hazards that may develop.

Outline the scope and frequency of inspections, and identify who is responsible for doing the inspections. Those individuals responsible for inspections, whether members of the joint health and safety committee or a single health and safety representative, should have both the knowledge of the workplace and of the hazards that may exist there. They should have an understanding of the laws and regulations that apply to that workplace as well as be able to make recommendations for corrective action. Make sure you have a procedure for reporting and correcting hazards.

Your inspection checklist should be specifically designed for the work environment being inspected. An office inspection list won't cover off the hazards of a worksite, or a generating station. However, regardless of the workplace, there are a few common elements that should be covered:

  • Housekeeping hazards such as trip hazards or falling objects
  • Immediate safety hazards
  • Ergonomic hazards (work areas or procedures that rely on awkward positions, static posture, forceful or repetitive movement)
  • Physical hazards (temperature, light, and energy)
  • Biological hazards such as mould
  • Chemical hazards
  • Equipment including machinery and tools, guarding, belts, etc.
  • Proper personal protective equipment in good repair and being used appropriately
  • Emergency equipment such as eye wash, fire extinguishers, etc.
  • First aid supplies
  • Documentation including previous inspection reports, maintenance schedules, and incident investigations.

During inspections, it is important to take note of any discrepancies or hazards. Record the findings and observations made during the inspections. Where hazards were identified, provide specific details and the location of hazards and recommendations for action.

Once the inspection and report is complete inform the appropriate people of the findings in order to rectify any hazards.



The Infrastructure Health & Safety Association can provide assistance and guidance in creating the right workplace inspection program for you. For more information and resources, vist our Workplace Inspection section.