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Maintaining current health and safety statistics in a central location is a major part of a good health and safety program. Many policies, procedures, notices, statements, and reports are necessary to fulfill legal and health and safety program requirements. Companies need to establish a system to record and review statistics in order to recognize hazards and monitor the success of their health and safety program. Records, reports and other performance measures must be reviewed in order to establish areas of the safety program needing improvement. This review is an essential element that will help prevent future accidents and injuries.

In order to achieve this, IHSA recommends that companies perform annual reviews of documents such as Incident reports, Accident Investigation reports, Lost time injuries and JHSC minutes if any.


Roles and responsibilities

Another key ingredient for tracking incidents is the establishment of clear roles and responsibilities. For example:

Workers

report all accidents, incidents, first aid occurrences and equipment damage to supervisors.

Supervisors

send all relevant health and safety information to the head office and follow up with procedures to prevent subsequent occurrences.

Management

  • Maintain all records
  • Monitor injury frequency
  • Compile information for the annual health and safety review
  • Ensure follow up of all action items from the annual review

It is important to remember that with proper action, knowledge of past incidents, accidents, lost time injuries, incidents of occupational illness etc. will help prevent future ones from occurring.


Samples


Links to other topics


Links to existing IHSA and MOL material


Caution/Disclaimer:
The samples provided are intended to be modified to meet company or site-specific requirements. Without such modifications, they may not be appropriate. Although IHSA believes that the information provided is consistent with the legal requirements and/or good industry practices which prevailed at the time the information was compiled, users of this information are urged to check with current regulations, local/trade practices and the most recent edition of the reference material to ensure that it is still appropriate.